2025 Plan Audit

Internal Audit Evaluation Improvement Plan

Introduction

This document aims to establish a comprehensive plan to address the areas identified as deficient during the internal audit evaluation. The plan seeks to strengthen internal controls, ensure regulatory compliance, and optimize organizational processes by aligning them with the institution's strategic objectives. Implementing this plan will help mitigate risks, increase transparency, and promote a culture of continuous improvement within the organization.

Summary of Findings

During the internal audit, the following deficiencies were identified:

1. Inconsistencies in the documentation of key processes.

2. Lack of segregation of duties in certain critical areas.

3. Delays in updating internal policies and procedures.

4. Weaknesses in risk monitoring mechanisms.

5. Insufficient training for staff on current regulations.

The findings were classified based on their impact and likelihood of occurrence, prioritized as high, medium, or low.

Objectives of the Improvement Plan

1. Address the deficiencies identified in the internal audit.

2. Align internal processes with regulations and best practices.

3. Strengthen internal controls and risk management.

4. Promote a culture of compliance and continuous improvement within the organization.

Action Plan

The detailed action plan to address the findings is presented below:

No.	Finding	Corrective Action	Responsible	Deadline	Success Indicator
1	Inconsistencies in documentation	Update and standardize all key processes using defined formats.	Process Management Team	2 months	100% of processes documented and validated.
2	Lack of segregation of duties	Redesign roles and responsibilities in critical areas to prevent conflicts of interest.	Human Resources	3 months	Internal audits confirm proper segregation of duties.
3	Outdated policies	Review, update, and communicate relevant internal policies and procedures.	Compliance Office	1 month	Publication of 100% of updated policies.
4	Weaknesses in risk monitoring	Implement an automated risk monitoring and early warning system for key risks.	Risk Management Team	4 months	Monitoring system operational and reporting key indicators.
5	Lack of training	Design a training program for staff on regulations and internal controls.	Corporate Training Team	2 months	80% of staff trained and positively evaluated.

Required Resources

For the effective implementation of the plan, the following resources are needed:

• Human Resources: Trained personnel to implement corrective actions and perform monitoring.

• Financial Resources: Budget for training, system upgrades, and hiring external consultants if necessary.

• Technological Resources: Specialized software for process documentation and risk monitoring.

• Training: Educational programs to ensure that the involved teams understand and apply best practices.

Timeline

A detailed timeline using a Gantt chart is proposed to plan and visualize the stages of the plan. Actions will be distributed over 6 months, with key milestones defined for tracking progress.

Monitoring and Tracking

Monitoring will be conducted periodically to evaluate the fulfillment of proposed actions. Responsible parties must submit monthly progress reports, outlining advances and challenges encountered. Additionally, quarterly meetings will be held to evaluate overall results and adjust actions as necessary.

Key Performance Indicators (KPIs)

• Percentage of findings addressed.

• Average time to implement corrective actions.

• Level of compliance with internal and external regulations.

• Staff satisfaction level with the training received.

Conclusions

The implementation of this improvement plan represents the organization’s commitment to operational excellence and regulatory compliance. Through concrete and measurable actions, the plan aims to strengthen internal controls, mitigate risks, and foster a culture of continuous organizational improvement. The success of the plan will depend on the active collaboration of all involved areas and the rigorous follow-up by the designated responsible parties.

This effort will solidify confidence in internal management, ensuring the organization's long-term sustainability and growth.

PodCast - Internal Audit Evaluation Improvement Plan